Zakres zadań:

Administration Intern will be responsible for supporting Administration department in:

- Welcoming and taking care of visitors and candidates in a professional and friendly manner

- Cooperating with landlord and building suppliers (informing about all expected visitors/deliveries, reporting technical problems)

- Coordinating incoming and outcoming calls & emails

- Coordinating incoming and outcoming post correspondence (preparing, receiving, registering, visiting Post Office, ordering courier etc.)

- Taking care of Access Cards and new employees (updating database, making photos of new Hires, distributing Swipe Cards to new Hires etc.)

- Cooperation with HR (organising meeting rooms for interviews, taking care of candidates and new Hires, copying and scanning documents)

- Organizing business travels for employees and Clients coming to Poland (searching and booking flights and hotels, organizing taxi collections etc.)

- Taking care of Client’s visits (offering assistance with hotel, organising taxi transfers, booking and preparing rooms, ordering business lunches, set up lunches/tea/coffee for meetings, being open for assistance in case of any extra requests during their visits)

- Facility (taking care of office supplies and offering assistance with matters related to preserving good conditions of the office space)

- Providing help and assistance to all employees and guests when required